Minutes for 2009-05-05, Direct pdf link.

MINUTES
OF THE BOARD OF COMMISSIONERS OF WEBER COUNTY
Tuesday, May 5, 2009 - 5:00 p.m.
Pleasant Valley Branch Library, Washington Terrace, Utah
In accordance with the requirements of Utah Code Annotated Section 52-4-7(1)(d), the County Clerk records in the minutes the names of all citizens who appear and speak at a County Commission meeting and the substance “in brief” of their comments. Such statements may include opinion or purported facts. The County does not verify the accuracy or truth of any statement but includes it as part of the record pursuant to state law.Commissioners Present: Craig L. Dearden, Chair, Jan M. Zogmaister and Kenneth A. Bischoff.

Others Present: Alan D. McEwan, Clerk/Auditor; Monette Hurtado, Deputy County Attorney; Fátima Fernelius, Clerk/Auditor’s Office, took minutes.

A. Welcome - Chair Dearden
B. Pledge of Allegiance - Alan McEwan
C. Thought of the Day - Commissioner Zogmaister

D. Presentations:

1. Presentation of County Government Week Theme for 2009 “Greening Our Future”

Commissioner Zogmaister named the committee members that worked on the events to celebrate County Government Week and she outlined some of the things that Weber County government does to be a good steward, such as recycling, the gas to energy project, and constructing the new Pleasant Valley Library, a Leadership in Energy and Environmental Design building, which requires utilizing usable resources for the entire process. The building is 20% more energy efficient, uses 53% less water, 84% of the construction waste was recycled, etc.

2. Presentation of “Crystal Bowl Awards” to recognize citizens or groups that have made significant contributions in Weber County

Commissioner Zogmaister noted that those recognized for this award had been selected by a committee. She presented awards to Weber Pathways and Grounds for Coffee recognizing them for helping to enhance the quality of life in the community. Helene Liebman, of Pathways, expressed thanks for the support of the county and the municipalities.

3. Presentation on State of the County

Chair Dearden stated that the county was in good fiscal standing and that the budgets have been adopted for the past four years without a tax increase due to the fiscally responsible county officials. He stated that the county’s bond rating has been improved from A1 to AA3, the Clerk/Auditor’s Office has received the Certificate of Achievement for Excellence in Financial Reporting for the past 17 years and Weber County is one of only three counties in the State to receive the award, that the RAMP (Recreation, Arts, Museums and Parks) tax has been in place for four years and has funded great projects in the county, the county is in the process of making appointments for the two vacant elected official positions (Attorney and Treasurer), the Veterans Nursing Home is a great project to have in the county, and the county appreciates the legislature funding it. Chair Dearden noted that 2010 would be a more challenging budget year due of the state of the economy.

E. Consent Items:
1. Purchase Orders in the amount of $162,820.73
2. Warrants #249577 - # 249856 in the amount of $1,298,955.89
3. Minutes for the meeting held on April 28, 2009
4. Request from Sheriff’s Office to cancel the previous surplus of #250 - 2001 Ford Passenger Van and replace it with #100 - 1988 Ford Passenger Van
Commissioner Bischoff moved to approve the consent items; Commissioner Zogmaister seconded, all voting aye.

F. Action Items:

1. Resolution of the Board of County Commissioners of Weber County appointing a member to the Roy Water Conservancy Subdistrict - Resolution 16-2009

Chair Dearden stated that the names of Max Reynolds and Ray Collins had been submitted by the District. Mr. Reynolds and Mr. Collins introduced themselves. The commissioners stated that they both were very qualified and thanked them for their willingness to volunteer. Commissioner Zogmaister asked what the term was and this information will be filled in later in the resolution. Roy Watson, General Manager for Roy Water Conservancy, stated that at the last legislative session, there was consideration to remove the ability for county commissions to make these appointments and instead for them to be made by election. He preferred the Commission to make the appointments and appreciated the good job commissions have done over the years. He said that these districts are long-term planning organizations and it was very important to have continuity in the board members to make sure the goals are met and that they should be left out of the political process.
Commissioner Bischoff moved to adopt Resolution 16-2009 appointing Max J. Reynolds to the Roy Water Conservancy Subdistrict; Commissioner Zogmaister seconded.
Roll Call Vote:
Commissioner Zogmaister aye
Commissioner Bischoff aye
Chair Dearden aye

 

 

2. Contract with Schmitt Griffiths Smith & Co., P.C. to set the terms and scope of the independent audit of the county’s financial statements and federal grants for calendar year 2008 - Contract C2009-102

Alan McEwan, County Clerk/Auditor, noted that the county signed a contract in 2007 with Schmitt Griffiths for auditing services and that contract requires signing an engagement letter for each audit year.
Commissioner Zogmaister moved to approve Contract C2009-102 with Schmitt Griffiths Smith & Co., P.C., to set the terms and scope of the independent audit of the county’s financial statements and federal grants for calendar year 2008; Commissioner Bischoff seconded, all voting aye.

 

3. Ratify and approve contracts for the following dates with Ogden Indoor Football, LLC, dba Ogden Knights, to revise existing contracts to better accommodate cost per ticket fees:
March 23, 2009 - Contract C2009-103
March 28, 2009 - Contract C2009-104
April 11, 2009 - Contract C2009-105
May 18, 2009 - Contract C2009-106
May 23, 2009 - Contract C2009-107
June 13, 2009 - Contract C2009-108
June 29, 2009 - Contract C2009-109

See the following item. Jim Harvey, Golden Spike Event Center, stated that the county has existing contracts with the contractors of this item and item F.4. It was discovered that with customers with multiple dates at the facility the per ticket charge was a bit excessive and he asked to ratify those contracts that had already occurred and to modify those yet to occur. He noted that the county receives a lot of revenue from these concessions and does not lose money in the transaction.
Commissioner Bischoff moved to ratify contracts C2009-103 (3/23/2009), C2009-104 (3/28/2009) and C2009-105 (4/11/2009) with Ogden Indoor Football, LLC, dba Ogden Knights, to revise existing contracts to better accommodate cost per ticket fees; Commissioner Zogmaister seconded, all voting aye.

 

Commissioner Zogmaister moved to approve contracts C2009-106 (5/18/209), C2009-107 (5/23/2009), C2009-108 (6/13/2009) and C2009-109 (6/29/2009) with Ogden Indoor Football, LLC, dba Ogden Knights, to revise existing contracts to better accommodate cost per ticket fees; Commissioner Bischoff seconded, all voting aye.

 

4. Ratify contracts for the following dates with Five Chute Productions to revise existing contracts to better accommodate cost per ticket fees: February 27-28, & March 20-21, 2009 - Contract C2009-110 and C2009-111

See above item. Jim Harvey, Golden Spike Event Center, stated that this was to ratify these two contracts and additional ones will come before the Commission later. Commissioner Zogmaister asked if this adjustment would be reflected in the public’s ticket price and Mr. Harvey responded that this was merely related to the share between the county and the producer of the event, that the producer sets the public ticket price. Commissioner Bischoff asked how much the county would refund to Five Chutes and Mr. Harvey said it would be about $120.00 and this was simply good customer relations to maintain their business. Commissioner Zogmaister asked if the county was competitive at the new rates and Mr. Harvey replied that it was. Chair Dearden asked what was the impact to groups not under these negotiations and Mr. Harvey said that there were no plans to do this with any other contractors. He will be presenting a new fee schedule in a couple of months and these rates will be under that same umbrella and part of the county’s cost structure.
Commissioner Bischoff moved to ratify contracts C2009-110 and C2009-111 with Five Chute Productions to revise existing contracts to better accommodate cost per ticket fees; Commissioner Zogmaister seconded, all voting aye.

 

5. Request for a Contract with MediCruiser, LLC, to provide medical care for inmates

This item was held.

G. Assign Pledge of Allegiance & Thought of the Day for Tuesday, May 12, 2009, 10 a.m.

H. Public Comments: None

I. Adjourn
Commissioner Bischoff moved to adjourn at 6:17 p.m.; Commissioner Zogmaister seconded, all voting aye.

Craig L. Dearden, Chair
Weber County Commission

Alan D. McEwan, CPA
Weber County Clerk/Auditor