Minutes for 2008-09-02, Direct pdf link.
MINUTES
OF THE BOARD OF COMMISSIONERS OF WEBER COUNTY
Tuesday, September 2, 2008 - 10:00 a.m.
Commission Chambers, Weber Center, Ogden, Utah
In accordance with the requirements of Utah Code Annotated Section 52-4-7(1)(d), the County Clerk records in the minutes the names of all citizens who appear and speak at a County Commission meeting and the substance “in brief” of their comments. Such statements may include opinion or purported facts. The County does not verify the accuracy or truth of any statement but includes it as part of the record pursuant to state law.
Commissioners Present: Jan M. Zogmaister, Chair, Craig L. Dearden, and Kenneth A. Bischoff.
Others Present: Alan D. McEwan, Clerk/Auditor; David C. Wilson, Deputy County Attorney; Fátima Fernelius, Clerk/Auditor’s Office, took minutes.
A. Welcome - Chair Zogmaister
B. Pledge of Allegiance - Mike Caldwell
C. Thought of the Day - Chair Zogmaister
D. Consent Items:
1. Purchase orders in the amount of $212,814.29
2. Warrants in the amount of $2,260,778.89
3. Minutes for the meetings held August 19 and 26, 2008
4. New business licenses
5. ACH payment to US Bank in the amount of $62,106.82 for purchase card transactions made through billing cycle August 15, 2008
6. Ratification of the Weber County Library Board’s approval of Change Order #5 to contract #C2008-178, agreement with Jacobson Construction for Pleasant Valley Branch Library - Contract C2008-181
Commissioner Dearden moved to approve the consent items; Commissioner Bischoff seconded, all voting aye.
E. Action Items:
1. Contract by and between Weber County and Schoonmaker for Server Room Plumbing/ Electrical - Contract C2008-182
Leonard Call, Information Technology Department Director, stated that this item was put out to bid and two bids were received. Schoonmaker was the low bid by about $12,000.
Commissioner Bischoff moved to approve Contract C2008-182 with Schoonmaker for the server room plumbing/electrical; Commissioner Dearden seconded, all voting aye.
2. Interlocal Agreement for the Provision of certain Administrative Services for Weber Area Dispatch 911 Services - Contract C2008-183
David Wilson, Deputy County Attorney, noted that this was a special services district and the Commission had ultimate authority but had given day-to-day management authority to an administrative control board. This was a continuation of a contract to provide payroll benefits, auditing, accounting and legal services to the district. He stated that Dan Olsen, County Comptroller, had recommended a change to item E.4: “Require the external auditor to include in the Dispatch District’s comprehensive management letter...” rather than the county’s. This is a 2-year agreement at $55,000 per year, with the option to negotiate an increase for any subsequent year this agreement is in effect.
Commissioner Dearden moved to approve Contract C2008-183, Interlocal Agreement for the provision of certain administrative services for the Weber Area Dispatch 911 Services with the suggested change to item E.4.; Commissioner Bischoff seconded, all voting aye.
3. Agreement by and between Weber County and Revco Leasing Co. for a five-year lease on a new Copier for the Golden Spike Arena - Contract C2008-184
Dan Olsen, County Comptroller, stated that this contract was to finance a new copy machine at the Golden Spike Arena. Their current copier was wearing out and they would continue to use it as a back-up. He said this was a full service 5-year lease in the amount of $13,543.80. Mr. Olsen addressed the commissioners’ questions stating that the old machine was paid for.
Commissioner Bischoff moved to approve Contract C2008-184 with Revco Leasing Co. for a five-year lease on a new copier for the Golden Spike Arena; Commissioner Dearden seconded, all voting aye.
4. Resolution of the Board of County Commissioners of Weber County appointing Housing Commissioners to serve on the Weber County Housing Authority Board - Resolution 22-2008
Chair Zogmaister stated that all five commission positions had expired. The appointment recommendations came from members of other county committees who desired to strengthen this board. Commissioner Zogmaister will be the interim chair until the board’s first meeting. The fifth appointment will be made as soon as there is someone to fill it.
Commissioner Bischoff moved to adopt Resolution 22-2008 appointing the following to the Weber County Housing Authority Board: Jan Zogmaister, for a 5-year term expiring 12/31/2013; Sharon Downing for a 4-year term expiring 12/31/2012; Sherm Loosee for a 3-year term expiring 12/31/2011; Bob Hunter for a 2-year term expiring 12/31/2010; Commissioner Dearden seconded.
Roll Call Vote:
Commissioner Dearden aye
Commissioner Bischoff aye
Chair Zogmaister aye
5. Interlocal Agreement for the development of an Ogden/Weber State Transit Corridor Alternatives Analysis & National Environmental Policy Act Review - Contract C2008-185
Chair Zogmaister stated that the regional transportation plan 2007-2030 had identified an opportunity to expand east-west UTA transit corridors to improve the service between the Ogden Intermodal Center, downtown Ogden, Weber State University, and McKay-Dee Hospital (Ogden/WSU Corridor). The Ogden City Mayor and council met in a work session and decided to move forward with the alternatives analysis and the NEPA Review. Their stated preference was a streetcar service for the Ogden/WSU corridor. The corridors to be studied are the 26th Street, 30th Street and 36th Street.
Weber County will be one of the project sponsors and there will be no funds required from the county. Other sponsors were Ogden City Corporation, UTA, Wasatch Front Regional Council, WSU, Ogden City Council, Weber County Council of Governments, Intermountain Health Care, and the Utah Department of Transportation. The funding for the project is as follows: UTA-$290,000; Ogden City-$290,000; WSU-140,000; and IHC-$30,000.
Commissioner Dearden moved to approve Contract C2008-185, Interlocal Agreement for the development of an Ogden/Weber State Transit Corridor Alternatives Analysis and National Environmental Policy Act Review; Commissioner Bischoff seconded, all voting aye.
6. Interlocal Agreement providing for the advancement of funds to the Ogden Valley TV Translator Special Service District - Contract C2008-186
Commissioner Dearden stated that the district had approached him about 1 year ago. Because of the federally mandated transition from analog to digital television to be completed by February 17, 2009, the district needs equipment to continue providing television service to the Ogden Valley. They had explored different options to obtain the funds to move forward but the options fell through. The county is loaning this district $101,000. A payment schedule was attached to the contract. Commissioner Dearden believed that most Ogden Valley residents utilized the translator station because the signal for the three main channels came through this district. The goal is to get the equipment in before it snows.
John Howell, Ogden Valley TV District, stated that these funds were very important because of the service provided. Mr. Howell indicated they had been saving for five years for this and Commissioner Dearden explained that when the figures had come in, they were more than twice what they had anticipated. The district has also taken out a loan with a bank for some of the costs. The district charges residents $12/year for the service and Chair Zogmaister suggested they consider raising the $1/month fee. Mr. Howell said that the terms of this loan with the county had not been worked out. Commissioner Dearden stated that the loan was set up for a seven-year payback and Mr. Howell said that it was the first time he had heard this and he wanted the district’s approval. To meet the district’s timeline, the contract was approved and David Wilson, Deputy County Attorney, stated that if the board did not approve it, the contract could be amended.
Commissioner Bischoff moved to approve Contract C2008-186 providing for the advancement of funds to the Ogden Valley TV Translator Special Service District in the amount of $101,000; Commissioner Dearden seconded, all voting aye.
F. Assign Pledge of Allegiance &Thought of the Day for Tuesday, September 9, 2008, 10 a.m.
G. Public Comments: None
H. Motion for a closed meeting to discuss imminent or ongoing litigation
Commissioner Dearden moved to adjourn the regular meeting and convene a closed executive session to discuss imminent or ongoing litigation; Commissioner Bischoff seconded.
Roll Call Vote:
Commissioner Dearden aye
Commissioner Bischoff aye
Chair Zogmaister aye
No Action was taken on the closed executive session.
I. Adjourn
Commissioner Dearden moved to adjourn at 11:08 a.m.; Commissioner Bischoff seconded, all voting aye.
Jan M. Zogmaister, Chair
Weber County Commission
Alan D. McEwan, CPA