Minutes for 2004-08-03, Direct pdf link.

Each Commission meeting is recorded on CD or audio tape, which is available to the public through the County Clerk's Office. In accordance with the requirements of Utah Code Annotated Section 52-4-7(1)(d), the County Clerk records in the minutes the names of all citizens who appear and speak at a County Commission meeting and the substance “in brief” of their comments. Such statements may include opinion or purported facts. The County does not verify the accuracy or truth of any statement but includes it as part of the record pursuant to state law.Commissioners Present: Commissioner Camille T. Cain, Chair, and Commissioner Kenneth A. Bischoff. Commissioner Glen H. Burton was excused

Others Present: Linda G. Lunceford, County Clerk/Auditor; David C. Wilson, Deputy County Attorney; Fátima Blackford, Clerk/Auditor’s Office, took minutes.

A. Welcome by Chair Cain
B. Pledge of Allegiance was conducted by Kevin Hamilton
C. Thought of the Day was offered by Chair Cain

D. Consent Items:
1. Purchase Orders in the amount of $219,506.99
2. Warrants #191257 - #191434 in the amount of $410,127.79
3. Approval of Minutes of the July 27, 2004 Commission meeting
4. Change of Public Hearing date from August 17, 2004 to September 21, 2004 at 6:00 p.m. to consider adding Construction and Demolition Debris Landfill to the Manufacturing Zones as a Conditional Use
5. Request by the Sheriff’s Office to surplus thirteen (13) Ruger Mini-14 Ranch Rifles, and eight (8) Ruger Mini-14 Rifles
Commissioner Bischoff moved to approve the consent items; Chair Cain seconded, both voting aye.

E. Action Items:

1. Emergency Mutual Aid Interlocal Agreement by and among Box Elder County, Cache County, Davis County, Morgan County, Rich County and Weber County - Contract C2004-91

Reed Richards, Deputy County Attorney, stated that the Homeland Security coordinating board for northern Utah included six counties, which had been meeting through their representatives for several years. Their initial intent had been to draft an agreement that would cover all counties in the event of an emergency. This board, established to supervise homeland security efforts, is the governing board to make decisions, other than in a specific incident where the requesting agency will be in command.

These six parties wish to provide their mutual assistance in any urgent emergency situations involving criminal offenses, public safety, public order, etc. This 10-year agreement covers police, fire, emergency management, health and public works efforts and is a pledge from all these counties to provide assistance if requested to other cities or counties within this six county area in the event of an emergency. Mr. Richards said that if a request was made, a county would be able to assess its resources and determine whether it was feasible to send assistance. Regarding liability during an emergency situation, he said that each agency was responsible for the actions of its own people. Under this agreement, the lead officer from the local primary requesting department of the requesting party is responsible for coordinating responses to the emergency situation and will be the Incident Commander. This person will be a member of the Command Support Team which will assist, advise, cooperate and support the Incident Commander. This agreement may be terminated by any party with a 30-day written notice to all parties.
Commissioner Bischoff moved to approve Contract C2004-91, Emergency Mutual Aid Interlocal Agreement by and among Box Elder County, Cache County, Davis County, Morgan County, Rich County and Weber County; Chair Cain seconded, both voting aye.

2. Emergency Management and Homeland Security:
a. Adoption of the Pre-Disaster Mitigation Plan Resolution - 17-2004
b. Adoption of the Homeland Security Plan
c. Approval of the Regional Mutual Aid Agreement (approved under item E.1)
d. Adoption of the County Medical Plan
e. Adoption of the County Hazmat Plan
f. Approval of Amateur Radio Repeater & Frequency Coordination Agreement (held)

Reed Richards, Deputy County Attorney, asked that item 2.f. be held to give the Commission a chance to review it, however, he outlined it for those who were specifically present to hear it. For a number of years the county has provided a radio repeater system at various locations in the county that help amateur radio signals go throughout the county and beyond. This has been available for appropriately licensed radio operators. The Ogden Amateur Radio Club has secured the use of several frequencies and it is important for the county’s Emergency Management department to have access to these. Thus, the purpose of this agreement is to allow the Club’s use of the county’s repeaters and the county’s use of the Club’s frequencies. A management committee is hereby established made up of representatives from both the county and the Club that will coordinate repair and replacement if necessary. There is no additional cost involved since the repeaters are already in place, but if it becomes necessary to replace them the parties will have to find grants or other monies.

Lance Peterson, Emergency Management, made a detailed slide presentation of the four emergency management and homeland security plans: Mitigation Plan, Disaster Medical Plan, Hazmat Response Plan and Homeland Security Plan. He said these were strategies and did not constitute a commitment on the part of the county for funds. The Mitigation Plan for the Wasatch Front has been completed and needs to be approved in order to be eligible for FEMA disaster relief funds as well as mitigation grants. Mr. Peterson had submitted all the storm water mitigation projects but the State had been inadvertently omitted them from the plan. The Medical Plan identifies medical response disaster protocols and procedures in Weber County and formally standardizes disaster medical operations within the county so that all jurisdictions that respond to a medical disaster in the county will do so in a fully integrated manner, thus enhancing resource effectiveness and efficiency. This plan is divided into three areas: on-scene, casualty collection points and mass casualty trailers. The Hazardous Materials Plan is a joint effort between the Local Emergency Planning Committee, Ogden Weber Metro SWAT, Weber-Morgan Drug Strike Force, Metro Crime Scene Investigation, Weber-Morgan Health Department, and the Weber Emergency Management Committee. It identifies and outlines emergency Hazmat response disaster protocols and procedures in Weber County and creates the Weber Hazmat Response Task Force. The Homeland Security Plan is a comprehensive overview complete with response guidelines and protocols to protect the citizens and infrastructure of northern Utah from a terrorist threat. The county is looking into developing a citizen council. Thus far, Weber County has been awarded over $2.4 million in grants, which is used for infrastructure protection, hazmat equipment, personnel, backup systems for public safety, planning and training, etc. The commissioners thanked Mr. Peterson for all his hard work and dedication on these plans.
Commissioner Bischoff moved to adopt Resolution 17-2004, Pre-Disaster Mitigation Plan Resolution; Chair Cain seconded.
Roll Call Vote
Commissioner Bischoff aye
Chair Cain aye a.

 b., d., & e.
Commissioner Bischoff moved to approve these three Emergency Management and Homeland Security plans–Homeland Security Plan, County Medical Plan, and County HazMat Plan; Chair Cain seconded, both voting aye.

3. Management Review of the Weber County Library System

Doug West, private management consultant, noted that Lynnda Wangsgard, Library Director, and two Library Board members were present. Mr. West (who had served as Deputy Auditor General for Utah) was contracted by the Weber County Library Foundation to perform a management review of the Weber County Library System. The two main objectives were 1) to evaluate overall efficiency through a review of national indices, comparison with other libraries, and a review of existing management policies, procedures and practices, and 2) to examine possible benefits or disadvantages of further integrating the Weber County Library system into Weber County administrative services. The process included in-depth management and staff interviews and meetings with the County Commissioners and other elected officials/department heads. With few exceptions, everyone agreed that the Weber County Library is a well run organization and it compares favorably with key national and state indicators.

The Library has in place the organizational and management controls needed to efficiently use resources in a public entity and Mr. West did not see the need for further integration of technology services and facility management with county departments. However, the county and the Library could benefit from better communication and policy coordination. Some of Mr. West’s recommendations included that Library management move forward as quickly as possibly to allocate the System Operations and Projects budget to other budget categories and cost centers, that the Library System management periodically review national and state indicators with the County Commission, Library Board and Library Foundation Board, and that Library management continue using the financial management and staff’s analytical skills to look for additional cost reductions and efficiency improvements. Chair Cain asked if Mr. West had his conclusions and recommendations in place when he had met with Commissioner Burton and he said that he basically had them in place and they had spent about two hours discussing this. Ms. Wangsgard thanked Mr. West for his work, the Commission for their support, and the other elected officials/department heads who participated and shared their insights about the Library and county operation.

4. Contract by and between Weber County and Tammy Hunt to design fair posters for the 2004 Weber County Fair - Contract C2004-92

Jan Wilson, Weber County Fair, gave a brief overview of this contract. This contract is for a flat fee of $1,500. The county provides all the materials.
Commissioner Bischoff moved to approve Contract C2004-92 by and between Weber County and Tammy Hunt to design fair posters for the 2004 Weber County Fair; Chair Cain seconded, both voting aye.

5. Contract by and between Weber County and Rhino Raiders to provide usher service and crowd control for major entertainment concerts and demolition derby - Contract C2004-93

Jan Wilson, Weber County Fair, gave a brief overview of this contract, which is in the amount of $3,000. David Wilson, Deputy County Attorney, asked if there was liability insurance and Ms. Wilson said she would be providing a copy.
Commissioner Bischoff moved to approve Contract C2004-93 by and between Weber County and Rhino Raiders subject to Jan Wilson’s confirmation of liability insurance; Chair Cain seconded, both voting aye.

 6. Interim appointments to the Wolf Creek Sewer Improvement District

David Wilson, Deputy County Attorney, stated that this district had been inactive for some time. A letter had been received by the County Commission office–which Chair Cain read–from Parsons Behle & Latimer containing a list of five proposed names for interim appointments. Mr. Wilson will write the district a letter stating that these are interim appointments only.
Commissioner Bischoff moved to make the following interim appointments to the Wolf Creek Sewer Improvement District: Steve Balek, Robert Thomas, Larry McDowell, Lowell Peterson, and Ray Bowden, and directed Patty Burton, Commission Administrative Assistant, to follow through the normal process for appointment; Chair Cain seconded, both voting aye.

7. A Resolution of the Board of County Commissioners of Weber County Providing for an Increase of the 9-1-1 Emergency Telephone Surcharge Fee from Fifty Three Cents Per Month to Sixty Five Cents Per Month - Resolution 18-2004

Brad Dee, Human Resources Director, stated that State Code allowed cities/counties to levy a monthly emergency telephone charge of up to 65 cents/month. This resolution increases that charge from the previous 53 to 65 cents/month.
Commissioner Bischoff moved to adopt Resolution 18-2004 of the Board of County Commissioners of Weber County providing for an increase of the 9-1-1 emergency telephone surcharge fee from fifty three cents per month to sixty five cents per month; Chair Cain seconded.
Roll Call Vote
Commissioner Bischoff aye
Chair Cain aye

8. A Resolution of the Board of County Commissioners of Weber County Authorizing the Payment by the State Treasurer of Funds Received from the Levy of the Monthly Charge for Emergency Telephone Services Directly to the Weber Area Consolidated Dispatch Center - Resolution 19-2004

Brad Dee, Human Resources Director, stated that this notified the State Tax Commission that the County Commission authorized the payment by the State Treasurer of funds received from the levy of the monthly charge for emergency telephone services directly to the Weber Area Consolidated Dispatch Center. He noted there was an interlocal agreement in place signed by the entities.
Commissioner Bischoff moved to adopt Resolution 19-2004 of the Board of County Commissioners of Weber County authorizing the payment by the State Treasurer of funds received from the levy of the monthly charge for emergency telephone services directly to the Weber Area Consolidated Dispatch Center; Chair Cain seconded.
Roll Call Vote
Commissioner Bischoff aye
Chair Cain aye

F. Assign Pledge of Allegiance &Thought of the Day for Tuesday, August 10, 2004 at 10 a.m.

G. Public Comments: None.

H. Adjourn
Commissioner Bischoff moved to adjourn at 11:27 a.m.; Chair Cain seconded, both voting aye.

Camille T. Cain, Chair Linda G. Lunceford, CPO
Weber County Commission Weber County Clerk/Auditor