Minutes for 2002-12-10, Direct pdf link.

1. Welcome by Chair Burton.
   
   
2. Pledge of Allegiance was conducted by Alan McEwan.
   
   
3. Thought of the Day was offered by Chair Burton.
   
   
4. Consent Items:
   1. Purchase Orders in the amount of $89,501.58.
   2. Warrants #170554 - #170793 in the amount of $770,225.12.
   3. Minutes of meeting held on November 26, 2002 and December 3, 2002.
   
   
   Commissioner Cain moved to approve the consent items; Chair Burton seconded, both voting aye.
   
   
5. Non-Action Items: None.
   
   
6. Action Items:
   1. Tax Review Committee's Recommendation Concerning a Request for Refund Due to Erroneous Assessment on LSN# 08-302-0001 by Mr. and Mrs. Mitchell
      
      Douglas Larsen, County Assessor's Office, stated that since 1999 this property had received the "primary residential exemption" for the land but not for the home due to a clerical error. The Tax Review Committee unanimously recommended refund for the tax years 1999, 2000 and 2001 in the amount of $1,972.60.
      
      
      Commissioner Cain moved to approve the Tax Review Committee's recommendation and authorize the County Treasurer's Office to issue a refund due to erroneous assessment on LSN# 08-302-0001 to Mr. and Mrs. Mitchell in the amount of $1,972.60; Chair Burton seconded, both voting aye.
      
      
   2. Request for Approval of Contract with Durbano Metal for Disposal of & Payment for Scrap Metal
      This item was held.
      
      
   3. Request for Approval of Contract with Western Metals for Disposal of & Payment for Scrap Metal
      This item was held.
      
      
   4. Appointments to Fill Five Vacancies on the Golden Spike Event Center Advisory Board
      
      Jennifer Graham, Recreational Facilities, stated that there were five vacancies and the Board had submitted ten names to the County Commission for those vacancies, ranked in order of preference for the top six. The Board's letter indicated that because John Gullo and Scott Sneddon contract events and are the persons financially responsible for the events with the GSEC there might be a conflict of interest. David Wilson, Deputy County Attorney, explained that if a conflict of interest arose, that Board member should recuse himself, otherwise he could not see a problem. Commissioner Cain pointed out that the Board did not write the contracts nor ratify them. The commissioners discussed the applications and appointed five members from the Board's preference list.
      
      
      Commissioner Cain moved to appoint Ron Surrage, Norman George, John Gullo, Arnold Smith and Scott Sneddon to fill five vacancies on the Golden Spike Event Center Advisory Board; Chair Burton seconded, both voting aye.
      
      
   5. Resolution Approving an Interlocal Agreement with Ogden City for Paramedic Services - Resolution 45-2002, Contract C2002-160
      
      David Wilson, Deputy County Attorney, referred to the agreement before the Commission that had been prepared by Ogden City and said that a couple of changes needed to be made to it. Mr. Wilson requested to strike paragraph 12 of Section 3 which required an Interlocal agreement between Ogden City and the Fire District. These two entities had requested that this no longer be required , the City will provide the services directly to the Ogden Valley. Additionally, he asked that language be added to paragraph 2, Section 4 stating that the City would provide property insurance to cover the vehicles and equipment when the equipment and vehicles were within the custody and control of the City. Mr. Wilson will also add that the funding for this agreement will come from the Paramedic Fund.
      
      
      Commissioner Cain moved to adopt Resolution 45-2002 approving Interlocal Agreement, C2002-160, between Weber County and Ogden City for Paramedic Services with the amendments as discussed; Chair Burton seconded.
      
      Roll Call Vote
      Commissioner Cain. . .aye
      Chair Burton. . .aye
      
      
      
   6. Amendments to the Risk Management Policies and Procedures
      
      This item was held. David Wilson, Deputy County Attorney, stated that the Risk Management Committee had been meeting on a regular basis. There were some changes in the policy that will be presented next week. The Operations Department and the Sheriff's Office will be taking input from their departments on some of these policies.
      
      
   7. Amendments to the Audit Committee Policy - Policy 8.2
      
      David Wilson, Deputy County Attorney, pointed out changes from the past policy. Clarification language had been made to the Duties of the Committee. The County Treasurer and the Directors of Information Technology and Human Resources were added as permanent voting members. There will be one rotating member to be appointed by the Commission for a 2-year term, providing that this person could be reappointed for successive or additional terms. The Audit Committee chair will be the County Commissioner appointed by the Commission to the Committee. Mr. Wilson stated that because audit work is generally deemed to be confidential in nature until it is complete, a provision was added to try to ensure confidentiality of the Audit Committee members, however, that no provision for removal had been included should confidentiality be breached. Mr. Wilson will add a provision to deal with this issue.
      
      
      Commissioner Cain moved to approve the recommended amendments to the Audit Committee Policy, Policy Number 8.2,; Chair Burton seconded, both voting aye.
      
      
   8. Motion to Appoint Commissioner Camille T. Cain as Chair of the Audit Committee
      
      
      Chair Burton moved to appoint Commissioner Camille T. Cain as Chair of the Audit Committee; Commissioner Cain seconded, both voting aye.
   
   
7. Public Hearing
   1. Commissioner Cain moved to adjourn the public meeting and convene a public hearing; Chair Burton seconded, both voting aye.
      
      
   2. Public Hearing to Open the 2002 Weber County Budget to Make Certain Adjustments
      
      Alan McEwan, County Comptroller, explained that at the end of the year a number of housekeeping changes to the county budget needed to be made and he highlighted some of them. He pointed out the refunding of the county's Series 1993 General Obligation Bonds that closed in October saved the taxpayers $1.8 million over 9 years. A number of changes to the General Fund were related to law enforcement, radio equipment, fleet charges, and storm water funds which were not used in the prior year. Chair Burton explained that when the tax rate had been adjusted, it had included increases for storm water, jail, corrections, and law enforcement costs. He said it had been agreed that the storm water would be a roll over account from year to year, being adjusted as storm water needs were handled throughout the entire county. Chair Burton invited public comments and none were offered.
      
      
   3. Commissioner Cain moved to adjourn the public hearing and reconvene the public meeting; Chair Burton seconded, both voting aye.
      
      
   4. Action on Public Hearing to Open 2002 County Budget for Adjustments - Resolution 46-2002
      
      
      Commissioner Cain moved to adopt Resolution 46-2002, making certain adjustments to the 2002 Weber County Budget; Chair Burton seconded.
      
      Roll Call Vote
      Commissioner Cain. . .aye
      Chair Burton. . .aye
   
   
8. Assign Pledge of Allegiance and Thought of the Day for Tuesday, December 17, 2002 at 4:30 p.m.
   
   
9. Public Comments
   There were none.
   
   
10. Closed Executive Session
    1. Commissioner Cain moved to adjourn the public meeting and convene a closed executive session to discuss imminent or ongoing litigation; Chair Burton seconded.
       
       
       Roll Call Vote
       Commissioner Cain. . .aye
       Chair Burton. . .aye
       
       
    2. Motion to Adjourn Closed Executive Session and Reconvene Public Meeting
       
       
    3. Action on Closed Executive Session
       There was no action taken.
    
    
11. Adjourn
    Commissioner Cain moved to adjourn; Chair Burton seconded, both voting aye.