Under the general guidance and direction of the Manager of Events, is responsible to sell, plan, coordinate and manage on-going events, conventions and meetings and adheres to all contractual and safety requirements of the Golden Spike Event Center.
Acts as liaison and primary point of contact with client to plan and implement all aspects of event through conclusion. Generates fair and equitable contracts. Follows all County contract policies- (prepare for commission). Ascertains clients’ requirements for set-up, security, ticketing, etc. Liaison between multiple departments and clients to produce events.
Assures proper insurance coverage for events. Oversee operations, contractors, vendors, RV managers, stall managers, etc., to assure event requirements are addressed and met. Prepares cost estimates and final billings. Provides client with updates and changes in cost estimates, and initiates required paperwork. Provides guidance and supervision to service staff during events. Acts as “point person” for outside promoters. Coordinates scheduling of employees as needed based on event needs and manages Security and Guest Services employees during events. Keeps updated and accurate files for each event including proof of liability insurance, event layouts, quotes, staffing sheets and schedules, etc. Using event software, prepares event function sheets with detailed event information. Coordinates with Operations Manager to resolve event issues or determine additional charges for damages or unreturned equipment. Supervises a full-time staff member. Performs other duties as required or assigned.
Education: Bachelor’s degree in marketing, public relations, advertising, communications, tourism, hospitality, or a related field.
Experience: Two to three (2-3) years of related experience in arena, convention, hotel, theater, or other similar public assembly facility, or any equivalent combination of education and experience.
Knowledge: Considerable knowledge of all administrative and operational procedures, all building policies, safety rules, and fire regulations; considerable knowledge of organizational principles and physical requirements in trade show, equine events, animal shows, motorsports, conventions, seminars, workshops, meetings, etc. Considerable knowledge of management operational procedures of convention/cultural center and theater facilities; considerable knowledge of business practices as they pertain to billing and contractual arrangements for tenants of public assembly facilities. Knowledge of basic computer input techniques.
Skills: Computer experience with word processing and spreadsheets (Word, Excel, Outlook, and Publisher) required.
Abilities: Ability to allocate, organize, coordinate, supervise and review the work of employees providing diversified services; ability to analyze problems and make recommendations for improvement. Ability to establish and maintain effective working relationships with employees, tenants, county and municipal officials, service contractors and the public; ability to prepare clear, concise and accurate reports. Deadline and detailed oriented.
YOUR SPECIAL QUALIFICATIONS:
Must have a Utah Driver's License and a good driving record. Must be adaptable to changing work hours depending on scheduled events. Must be willing to work evenings, Saturdays, Sundays and holidays and irregular hours as dictated by event schedule.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequently is required to stand and talk or hear. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 65 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee frequently works near moving mechanical parts and is frequently exposed to wet and/or humid conditions and vibration. The employee occasionally works in high, precarious places and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of electrical shock. Dirty and dusty environments and events involving animals are frequently encountered. The noise level in the work environment is moderately loud.
Weber County is an Equal Opportunity Employer.
To request an accommodation or for technical assistance please call us at 801-399-8623